Coral Springs office. Serving Broward, Miami-Dade and Palm Beach.Coral Springs, Florida
866-310-6011Hurricane readiness
If the office floods or loses power for a week, your files can be stuck inside it. Work stops, even if you and your staff are fine. We keep a second copy of your key files outside Florida. We work out how you would run from home or another site. Then we test the switch-over on dates we agree in writing, aiming for before hurricane season starts on June 1.
We open real files from the far-away copy, work from outside the office, and write down what happened.
Example only, not a real client’s results.
Who it’s for
Offices and shops in Broward, Miami‑Dade and Palm Beach whose invoices, customer files and email live on one or two computers in the building. Especially if your only backup sits in the same room, or nobody has ever tried working from home with it.
Why this matters
Your building may be fine and you still can’t work. Your files need to be somewhere else too.
OUTAGES LAST DAYS
After Irma, Florida Power & Light reported on September 18, 2017 that Miami‑Dade service was 97 percent restored. Some customers were still waiting. After Milton, the FCC reported 411,360 cable and phone subscribers without phone, TV or internet service on October 14, 2024. That total covered the Florida counties the FCC tracked, including Broward, Miami‑Dade and Palm Beach.
A COPY AWAY FROM THE BUILDING
CISA, the U.S. cybersecurity agency, recommends three copies of important files, using two kinds of storage. Keep one copy away from your business. Test that you can restore files. Ready.gov also recommends checking that backups are accurate. Neither source requires storage outside Florida. That is our suggested approach.
We can’t stop a storm, keep your building dry, or bring back power and internet. A far-away copy gets you your files, not your office. If everyone’s internet is down, nothing online works until it comes back. We are a small team, not an emergency line, and our own power or internet could be out in the same storm. That is why we do the work before the season, not during it. A test shows the copy worked on the day we tested it, not that everything will work in every storm. Insurance, loans, tax and legal questions are for your broker, accountant or attorney.
How it works
We start with one question: if the office were gone tomorrow, what would stop your business? Billing, customer files, email, phone numbers, photos. Then we decide who needs what, and from where.
Already have an IT company? We can work alongside them. You don’t have to replace anyone.
Which computers, shared drives and business programs hold the only copy of something? Which files already live in online services, like Microsoft 365 or Google, and how are they backed up? You get a plain list.
A protected copy of your chosen files, stored in another state in a data center (a secure building full of computers that store data for companies). We name the state and the provider in writing, document who can access it, and set an alert if a copy fails.
On dates we agree in your written plan, we open key files from the far-away copy, try working from a laptop outside the office, and time it. You get a one-page note of what passed and what to fix, plus a short “if the office is down” sheet: who works from where and who calls whom.
What you can buy
Start with a one-time check-up. Then a second copy and a switch-over test every year, on dates agreed in your written plan.
01 / CHECKStart here
Find out where you really stand.
You get: a plain list and what to copy first.
02 / COPYThe setup
Your key files, stored away from your office.
You get: a second copy in another state.
03 / PROVEEvery year
We try it for real, so you don’t find out during a storm.
You get: a dated record of what worked and what needs fixing.
The price depends on how many people and computers you have, how much data you keep, and what has to be usable from the copy. You get the price in writing after the free call.
Your switch-over note
A one-page note in plain words, after each test.
Sample layout, not a real client’s results.
Every test is recorded with the date, what we opened and the result.
Free storm-ready call
Ask for a free storm-ready call. It takes us 30 minutes or less. We reply within one business day. We ask what you can’t afford to lose, where it lives now, who can get to it, and how long you could wait. Then, based on what you tell us, we send a short, plain list of what may exist only in the office and what to copy first. No cost and no obligation. We don’t need any passwords and we don’t go into your systems.
If you want our help after that, you get what we’ll do, the timing and the price in writing before you pay anything.
Prefer to write directly? Email info@othexcorp.com.
Tell us your business name, how many people work there, and what business programs you use. Please don’t send passwords.
Get my free storm-ready call Talk about storm readinessStraight answers
Plain answers about what we do and what we don’t.
Pick by the question you want answered. Could you get your files back? Backups you can prove. Could you keep working if the office is closed after a storm? This one. Want your website, backups, insurance answers and AI answers checked in one plain report? One monthly report.
No. It helps you keep working if the office is damaged or closed. Your building, your equipment and your insurance are separate matters. Ask your insurance broker what your policy covers.
A backup that sits in your office goes down with the office. This page is about staying open: a copy outside Florida, a plan to work from elsewhere, and a test before the season. Protected backups and regular restore tests are on our backups page. The two fit together.
In a data center in another state. We name the state and the provider in writing before we start. You decide which files and email go into it. We document who can access it.
If your key files and email can be opened from somewhere else, yes, from a home or site that has power and internet. Outages can last. The U.S. Department of Energy reported 3.4 million Florida customers without power at the peak of Hurricane Milton (opens in a new tab) on October 10, 2024, and 69,000 still out on October 16. A phone hotspot may work when your office internet is down, but that is not guaranteed. Programs that run on a server in your office may need extra steps. We tell you which ones in writing.
We agree a target with you after the free call, and the test shows whether you hit it. We don’t promise a time for a real storm, because power, internet and roads vary.
The National Hurricane Center says the Atlantic hurricane season runs from June 1 to November 30 (opens in a new tab). We aim to test before June 1 each year. We agree test dates after reviewing the setup and our availability. If you start later, we agree the first test date when we set it up.
The check-up is quoted after the free call, then there is one yearly plan. The price depends on how many people and computers you have and how much data you keep. You get the price in writing before you pay anything.